Meeting Space Reservation

Exciting changes are coming to meeting spaces! The new Downtown Suffolk Library will offer expanded, modern spaces for meetings, events, and community connection beginning in May 2026.

To prepare for this transition, the meeting space at Morgan Memorial Library will be unavailable after February 28, 2026. The meeting spaces at the North Suffolk and Chuckatuck libraries will continue to be available for reservations. Please contact us at 757-514-7323 if you have further questions!

Check availability and submit a request for meeting space online through the links below.

FAQs

How much does it cost to use meeting spaces at the library?

There is no charge to use the meeting spaces. See Meeting Space Policy for additional costs that may be incurred.

What types of uses are permitted?

The Library welcomes the use of meeting spaces by individuals or groups for activities which are consistent with the Library’s mission of connecting individuals and groups to experiences, information, and resources. In addition, groups from outside the area must receive special permission from the Director of Libraries or their designee.

Can I promote my event?

Promotion of the use of library facilities is encouraged with the following guidelines. Use of the Library facilities does not constitute co-sponsorship of reservations by the Library. The Library does not publicize or market reservations. In identifying the Library facility where an event is being held, please refer to the “Morgan Memorial Library,” “North Suffolk Library,” or “Chuckatuck Library.”

How soon can I place a request?

A meeting space may be reserved no earlier than 45 days in advance of the date of the proposed meeting. Applications may be accepted less than 24 hours before requested date, but approval is not guaranteed.

What if I don't have an e-mail address?

An e-mail address is required in order to receive confirmation e-mails and updates about your meeting space. If you do not have an e-mail address please call 757-514-7323 during business hours and a library staff member will assist you. To ensure your receive e-mail notifications please add alerts@mail.libcal.com to your safe sender list.

When will I hear back about my reservation request?

Applications can take up to three business days to process. The reservation s not confirmed for use until applicant receives an official confirmation e-mail.

How many people does the meeting space accommodate?

Chuckatuck Library conference space holds up to 10 people. Morgan Memorial Library meeting space holds up to 25 people. North Suffolk Library Conference Room space holds up to 12 people, and the ECDC Resource room and Study Room each hold 4 people.

How big is the meeting space?

Chuckatuck conference space dimensions are 17'10" x 13'. Morgan Memorial meeting space dimensions are 39'9" x 16'7". North Suffolk Library Conference Room is 21'x14', and the ECDC Resource Room and Study Room are both 10'6" x 14'.

What technology do you offer?

A projector is available based upon availability. This can be requested through the application.

Submit a Request

To check availability and request use of library meeting space select the library location button below. Select the desired date in the calendar and a single time slot or multiple to request a reservation. Review the terms and conditions and complete the application then submit it for review. Meeting space for the public is only available during library hours of operation. Reservations cannot be made for meetings that happen before 10:00 am. If you request a meeting to conclude at closing time we ask that your meeting ends 15 minutes prior in order to give enough time to clean up the meeting space and exit the building.